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The transformation of the fleet management industry over the last decade is indeed phenomenal — today, this solution is a lifeline for corporations of all sizes! Logistics enterprises can manage their assets, employees and overall workflow, enhancing the efficiency of delivery services. A survey, conducted by ABI Research, shows that almost 50% of fleet managers believe that fleet management technology is advantageous to their businesses. Whereas 56% of respondents argue that implementing this software helped them notably improve customer service.

Considering that the global fleet management market will reach $55 billion by 2030, the industry’s future is indeed tremendous and bright. Yet, is it worth trying to contribute to it with your custom solution? This detailed guide will show you the advantages of creating bespoke fleet management and GPS tracking software, its features and the total development cost. In addition, you will swiftly go through the step-by-step process of creating fleet-tracking software and decide whether your business really needs it.

What is Fleet Management Software?

Fleet management software is a solution for coordinating enterprise vehicles, drivers and the overall transportation process. With its help, companies can ensure the effectiveness and quality of their workflow performance. Being in the capable hands of fleet managers, this software is an incredible tool for operating various tasks. Aside from simply procuring and sustaining transport facilities, fleet management can locate vehicles, examine drivers’ performance, reduce fuel consumption, and assign jobs to drivers.

Moreover, fleet management software is powered by artificial intelligence, including satellite communication networks and navigation applications. Therefore, fleet managers can quickly and safely access all the data related to operational activities and transport movements in real-time. This system allows companies to run their businesses more efficiently since it provides route optimization, schedule creation, regulations compliance and other useful management tools that help significantly increase productivity.

Types of fleet management software

Before considering fleet management software development, you need to know all three available application types. And spoiler alert: you can mix them to get a perfect match that will meet all your business needs!

GPS fleet tracking apps. This is probably the first option that comes to mind when considering enhancing fleet performance. This type of fleet management application offers everything a logistics company needs. That includes tracking locations, estimating the arrival time, finding the most optimal routes, storing data about previous drives and providing in-depth analysis.

Video recording apps. Apart from filming UFOs or any other paranormal activity, a built-in camera plays a pivotal role in case of experiencing possible car accidents and violating traffic rules. Such features are usually cloud-based so that all the media files are automatically saved, minimizing the chance of disappearance. Furthermore, since such videos are broadcast in real-time, intelligent features can instantly notify about any risky behaviors or violations.

Fuel management apps. For those concerned about environmental pollution, their tight budget or both — fuel consumption optimization seems like a great option. By tracking drivers’ driving behavior, route choices, and many other factors, a business can notably reduce its fuel expenses. Additionally, such applications provide a detailed analysis of vehicle sensor parameters and petrol tracking.

Benefits of Building Custom Fleet Management and Tracking Solution

Many advantages of fleet management systems can justify a need or even a desire to create a fleet tracking app. And since logistic companies require a robust solution for lasting success and operational efficiency, such software proves to be an excellent option to achieve that! Here are some of the major benefits of fleet management and GPS tracking software development you should keep in mind:

How to Build a Custom Fleet Tracking App

Increased productivity

No business would like to constantly experience delays, extra downtime, and other unfortunate events. They know how they negatively influence a business’s budget and overall performance. Hence, building a fleet management app that contains all fleet-related data in a single platform saves you plenty of resources. Fleet managers can access operational insights, like tracking idle time, drivers’ availability, route planning, etc. This solution will help decrease fuel costs, boost employee efficiency and satisfaction and even reduce the company’s carbon footprint!

Simpler scalability

Another benefit of custom fleet tracking app development is the ability to scale applications as your business requires. For instance, you can add extra features and new functionalities that would significantly improve your company’s performance. Furthermore, you can adjust its capacity depending on your business’s current state. As your enterprise grows, scalability is required for a prosperous and stable solution that can handle an increased workload flawlessly.

Reduced costs

Process optimization is one of the most apparent advantages of creating a fleet management app. Automating manual processes allows companies to save tons of resources — first of all, financial ones. With the help of GPS tracking, automated reminders, in-depth reports, and other valuable tools, they can significantly reap the benefits of fleet management software.

Profound insights are incredibly useful in prolonging fleets’ lifespan, optimizing money allocation and overall fleet management. Hence, enterprises can improve their internal workflow and minimize the probability of hazardous accidents and money wasting.

Better fleet safety

Unfortunately, it’s impossible to guarantee 100% protection when on the road. Nevertheless, a fleet management application provides an advanced monitoring system for ensuring driver safety, along with passengers, vehicles, and all available assets. It allows fleet managers to monitor the remaining speed of the transport, its conditions, and other vital factors that might provoke fatal accidents.

Custom fleet management software can also provide beforehand updates about weather conditions, traffic situations and alarming incidents on the road. This way, businesses can improve their workflow and meet all their needs and policies.

Discover more: how to make on demand delivery app

Basic and Advanced Features of Fleet Management Software

Any off-the-shelf software provides solutions to the most common issues for logistic companies rather than fully covering their specific needs. However, to create a fleet management app, you must include some of the peculiar vital features to make it one. So, let’s review some of the applications’ fundamental and pro functions that would notably enhance the enterprise’s fleet tracking:

How to Build a Custom Fleet Tracking App

GPS tracking

A feature without which you can hardly call it fleet management software. Global positioning system allows fleet managers to monitor vehicles’ location, routes, stops, speed and achieve other crucial information. GPS tracking devices come in handy with fleet mileage tracking, which helps decrease fuel consumption and increase vehicle maintenance. They also manage to estimate trips’ duration, optimize routes and make delivery services more transparent, enhancing customer satisfaction.

Fleet maintenance

To prolong vehicles’ lifespan, you must constantly ensure they are in proper working conditions. And fleet tracking applications are here to help! This function can gather and analyze diagnostics data to alert about preventive repairs and modifications. This way, companies can avoid costly repairing and replacements since their remaining fleet will serve for a decent amount of time.

Fuel management

Is it really worth it if you want to build a fleet maintenance app without an automated fuel management feature? Indeed, this function is a must-have for any vehicle tracking solution. With its help, your company can automatically measure fleet fuel levels, calculate the frequency of draining and refueling, and notify you about unusual fuel consumption. Hence, thanks to the IoT tracking solutions, you receive real-time fleet-related updates that will help you save on petrol.

Data protection

Since all the information is transmitted through the satellite, the connection can be intercepted by hackers if it’s not adequately protected. And that means cybercriminals can basically hijack the vehicle, control its engine and brakes, and access other remaining information. So, while building a fleet management app, consider implementing anti-hacking tools. That will help make your software extremely secure and robust against cyber threats.

Fraud prevention

Dishonest drivers are the Achilles’ heel of fleet enterprises — they are one of the reasons a business can go bankrupt. The common practice for some drivers is to accidentally “lose” a fuel card and then misuse it. However, such tricks won’t pass with the fraud prevention feature. With the help of artificial intelligence, fleet management software can detect any bad intentions in a matter of minutes and instantly inform fleet managers about such unfortunate incidents.

How to Build a Fleet Management App?

When you aim to make a fleet tracking app, you must be ready for numerous steps to take and challenges to face. Yet, it won’t be a nightmare if you think about it in advance! Here’s a detailed step-by-step process of creating a fleet tracking software that you need to keep in mind:

Stage #1: Identify your goals

Basically, like any other application, your fleet management software has to be a solution to some problematic issues in the logistics field. This will make your product an innovative and valuable option for users, as well as a decent opponent for your competitors. Conduct research that will help you discover current market trends and propositions. And don’t forget to check out the features and design other fleet management applications have, and what is their popularity among users.

Another valuable thing to consider at this stage is defining your target audience. This way, you will know what application type you should build and what functions to include. Decide whether your potential customers need the possibility to track fuel consumption, receive automatically generated reports or manage their spare parts inventory.

Stage #2: Calculate your budget

The following common practice in building a GPS fleet tracking system is allocating a necessary sum of money to develop a high-quality product. You must surely include a list of selected features, application types and overall development expenses. Still, consider other spending related to advertising campaigns and marketing practices that would help attract more users. And, of course, we must not ignore the importance of post-launch maintenance, which also requires extra finances. Fleet management app development is certainly not a case where you should try to save up tons of money.

Stage #3: Choose tech stack

If you want to build vehicle tracking software, you can’t get anywhere without a proper technology stack. In other words, it’s a combination of programming languages, a database, API apps, frameworks, front-end and back-end tools. The selection is actually huge — Python, JavaScript, Ruby, React, Rails, .NET, TensorFlow, Amazon IoT and so forth. And the choice of tech stack highly depends on which platforms an application will be on — iOS, Android or maybe even Hybrid. Nevertheless, remember that picking your technology stack will impact all the phases of fleet management app development, as well as its functionality and maintenance after the release.

Stage #4: Work on UI/UX

Finally, it’s app design time! The first thing that users will experience is the appearance of the application and its functionality. Thus, the importance of this stage is hard to overestimate since it will define the application’s fate. To make people adore and enjoy using the product, you need to develop custom fleet management software with flawless UI and UX designs.

We suggest you avoid highly cluttered templates with crazy colors, fonts and sizes — that would only encourage users to delete an application as soon as possible! Instead, focus on developing simpler, swiftly responsive apps that run smoothly on different devices. A pro tip for ensuring user interface functionality is drawing wireframes in Figma, Balsamiq, Adobe Photoshop or Illustrator and then creating application prototypes.

Stage #5: Test and deploy

Another thing to keep in mind at this stage of fleet management app creation is quality assurance. To be sure that software works acceptably under different conditions, is adaptive to various platforms, and responds to all requests as intended, QA engineers run multiple tests of the application. It saves you both time and money since you’ll fix bugs along with other issues before finally launching the product.

At this stage of custom fleet management software development you really should play it safe and build a minimum viable product (MVP). You can present a fleet management software with all the necessary features to end-users, receive valuable feedback and implement it. And all of that without spending a fortune, by the way!

Eventually, after final touches, improvements and double-checks, a fleet management application is ready to see the world! The deployment process on app marketplaces might take some time since they require extra reviews and verifications. Additionally, begin marketing campaigns before the official release so that users will be more excited about it! And even after the awaited day, don’t stop working on software updates, improvements and maintenance.

Cost of Custom Fleet Management Software Development

To build a custom fleet management and tracking solution, you must be ready to allocate a decent amount of money. Naturally, the overall development cost will vary depending on the application’s complexity, team capacity, technology stack, and included features. Moreover, coding, wireframe, design and system update significantly influence the cost of building a fleet management app. 

Obviously, some might emphasize that developing your own fleet management system would cost much more than using ready-made solutions. And as we can see, from-scratch creation is costly indeed. Nevertheless, it’s a one-time payment that will definitely pay off in the future. In contrast, most fleet management software providers will charge regular fees for using particular features, adding a certain number of fleet, drivers and managers. Building a bespoke fleet maintenance app allows you to have a system with the best functionalities and opportunities rather than continuously searching for the one that would suit your needs.

Inoxoft Provides a Custom Software Development for Logistics

Meet Inoxoft — an international software development company with years of necessary experience in custom software development for logistics. We offer smart software solutions for retailers, logistics, and freight forwarder transportation companies, third-party logistics, trucking service and warehouse providers. Inoxoft’s professional team helps with gathering data for better performance, real-time fleet management, product data and vehicle tracking, barcode scanning, and all kinds of systems for robust and improved supply chain services.

Our company delivers software product development services for startups to implement unique business ideas into top-notch market-ready solutions. You receive bespoke software solutions with cloud capabilities to monitor the supply chain, plan budget and production, manage warehouse and inventory. Inoxoft’s skilled software engineers provide the best software development services in the USA to help you create scalable product solutions that enhance your business.

Consider developing your fleet management software as soon as possible to experience all its benefits! And since logistics app development provision is one of our key directions, we would love to help you create the best solution for your enterprise. Feel free to read the reviews from our clients, and don’t hesitate to contact us to start our cooperation!

Frequently Asked Questions

What benefits fleet management app development can bring to your business?

  • GPS tracking
  • Fleet maintenance
  • Fuel management
  • Data protection
  • Fraud prevention

Why do you need custom fleet management software?

Any off-the-shelf software provides solutions to the most common issues for logistic companies and doesn't fully cover their specific needs. Building a bespoke fleet maintenance app allows you to have a system with the best functionalities and opportunities rather than continuously searching for the one that would suit your needs.

How to create a fleet tracking app?

Here are five main stages of building a fleet management app:

Stage #1: Identify your goals

Stage #2: Calculate your budget 

Stage #3: Choose tech stack

Stage #4: Work on UI/UX 

Stage #5: Test and deploy